Administrative Assistant
Round Rock, TX Round Rock, TX Estimated:
$42.
6K - $53.
9K a year Estimated:
$42.
6K - $53.
9K a year 2 days ago 2 days ago 2 days ago Administrative Assistant - Round Rock, TX We are currently looking for a highly organized, personable individual to support our Transportation Group in Round Rock, Texas.
This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management and administrative staff in our corporate offices, located in Lenexa, KS.
The ideal candidate will have a positive customer focus assisting both internal employees and external clients.
We are looking for a candidate that wants to manage the administrative functions between Texas and Kansas, acting as the glue to keep it all together.
A spirited individual with a can do attitude is essential to maintaining our positive work environment.
If you see yourself thriving in a position like this, we encourage you to apply!
Responsibilities:
Handle and coordinate various office administrative tasks as needed, including answering phones, scheduling meetings, greeting clients, conference registration coordination, travel management, taking meetings notes, handling incoming and outgoing mail, tracking and maintaining office supplies, assisting with vehicle management, and organizing project-related documentation.
Assist Project Managers with project estimates, proposals, and sub consultant contracts by offering editing and accuracy reviews.
Develop client invoices for Departments of Transportation (DOT's), municipalities and private sector clients monthly.
Submit invoices to clients and project managers in a timely manner.
Generate contract documents, reports and letters required in developing invoices.
Add billing terms for new projects and update billing terms for current projects in Vantagepoint.
Assist with administration of CRM database, keeping client and employee information current Prepare and maintain documents, reports, and presentations using Microsoft Office or other relevant software.
Maintain electronic and hard copy project files, offering organizational expertise for efficiency.
Coordinate company engagement events for regional office.
Perform other administrative duties as assigned.
Requirements:
High School Diploma or GED required.
3
years' experience in professional services organization, preferred.
Ability to exercise discretion, confidentiality, and good judgement in client interactions.
Strong basic accounting knowledge Professionalism Can-Do, Will-Do Whatever it Takes attitude.
Proficient use of Microsoft Office Products.
Including Excel, Word and Power Point Desire and ability to learn and acquire proficiency in CRM Software (Deltek Vantagepoint) Ability to compose, edit and proofread documents.
Excellent skills in English and Math It's More Than Just A Job At GBA, we are not your average company.
We are about innovative people who want to solve problems.
We're known for our technical excellence, but we bring so much more to the table.
We strive to create remarkable solutions for a higher quality of life.
And we are changing the industry by integrating the design and construction process with use of new technology.
GBA provides engineering and architectural solutions for high-profile projects throughout the region including transportation, water environment, building design, site development, construction management, design-build services, general contracting for infrastructure markets, systems integration, and commissioning.
Our people are ambitious, passionate and committed to creating high quality, imaginative projects.
We've created an environment where we celebrate our team's eagerness to learn and grow.
From birthdays and BBQs to protecting the environment and helping families in need, GBA employees celebrate and support one another and the communities where we live, work and play.
Joining our team means you'll have rewarding opportunities that challenge and inspire you.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$42.
6K - $53.
9K a year Estimated:
$42.
6K - $53.
9K a year 2 days ago 2 days ago 2 days ago Administrative Assistant - Round Rock, TX We are currently looking for a highly organized, personable individual to support our Transportation Group in Round Rock, Texas.
This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management and administrative staff in our corporate offices, located in Lenexa, KS.
The ideal candidate will have a positive customer focus assisting both internal employees and external clients.
We are looking for a candidate that wants to manage the administrative functions between Texas and Kansas, acting as the glue to keep it all together.
A spirited individual with a can do attitude is essential to maintaining our positive work environment.
If you see yourself thriving in a position like this, we encourage you to apply!
Responsibilities:
Handle and coordinate various office administrative tasks as needed, including answering phones, scheduling meetings, greeting clients, conference registration coordination, travel management, taking meetings notes, handling incoming and outgoing mail, tracking and maintaining office supplies, assisting with vehicle management, and organizing project-related documentation.
Assist Project Managers with project estimates, proposals, and sub consultant contracts by offering editing and accuracy reviews.
Develop client invoices for Departments of Transportation (DOT's), municipalities and private sector clients monthly.
Submit invoices to clients and project managers in a timely manner.
Generate contract documents, reports and letters required in developing invoices.
Add billing terms for new projects and update billing terms for current projects in Vantagepoint.
Assist with administration of CRM database, keeping client and employee information current Prepare and maintain documents, reports, and presentations using Microsoft Office or other relevant software.
Maintain electronic and hard copy project files, offering organizational expertise for efficiency.
Coordinate company engagement events for regional office.
Perform other administrative duties as assigned.
Requirements:
High School Diploma or GED required.
3
years' experience in professional services organization, preferred.
Ability to exercise discretion, confidentiality, and good judgement in client interactions.
Strong basic accounting knowledge Professionalism Can-Do, Will-Do Whatever it Takes attitude.
Proficient use of Microsoft Office Products.
Including Excel, Word and Power Point Desire and ability to learn and acquire proficiency in CRM Software (Deltek Vantagepoint) Ability to compose, edit and proofread documents.
Excellent skills in English and Math It's More Than Just A Job At GBA, we are not your average company.
We are about innovative people who want to solve problems.
We're known for our technical excellence, but we bring so much more to the table.
We strive to create remarkable solutions for a higher quality of life.
And we are changing the industry by integrating the design and construction process with use of new technology.
GBA provides engineering and architectural solutions for high-profile projects throughout the region including transportation, water environment, building design, site development, construction management, design-build services, general contracting for infrastructure markets, systems integration, and commissioning.
Our people are ambitious, passionate and committed to creating high quality, imaginative projects.
We've created an environment where we celebrate our team's eagerness to learn and grow.
From birthdays and BBQs to protecting the environment and helping families in need, GBA employees celebrate and support one another and the communities where we live, work and play.
Joining our team means you'll have rewarding opportunities that challenge and inspire you.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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