Administrative Assistant II
Round Rock, TX Round Rock, TX Full-time Full-time $2,800 - $3,167 a month $2,800 - $3,167 a month 18 hours ago 18 hours ago 18 hours ago Posting Information Posting Information Posting Number 2023768 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Asst II Location Round Rock Department Department of Respiratory Care Recruitment Type Open to All Job Type Full-Time Monthly Salary $2,800-$3,167 Job Category Non-Exempt Required
Qualifications:
Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Proficient in computer skills, Adobe and Microsoft Office Suite programs (excel, word, etc.
) Evidence of exceptional attention to detail Experience in customer service Ability to effectively communicate, verbally and in writing with patients, students, providers and university offices/staff Ability to work independently, and as part of a collaborative team in a fast-paced environment Experience of strong organizational, multi-tasking, and time-management skills Experience working with confidential/sensitive information.
Preferred Qualifications Experience working in a university setting.
Experience working at a clinic/doctor's office setting Experience with website/online programs Experience with Concur Travel.
Basic understanding of Banner, CourseLeaf CLSS, Marketplace and SAP Experience with Microsoft 365 programs such as Teams, SharePoint, OneDrive, etc.
Job Description Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
Job Duties Provide administrative support for the Master's in Respiratory Care Program and Sleep Lab Center.
Answer telephone inquiries for the sleep lab and MSRC programs; take messages, answer questions and refer/transfer calls to appropriate office.
Fax, duplication of materials, prepare outgoing mail, distribute incoming mail and ensure office is clean for students and visitors Staff office during business hours, 8-5 with an hour lunch Maintain calendar and monitor due dates of all assignments and projects Maintain schedule of classes, including managing instructor of record and notifying Chair of any small classes Maintain spreadsheets of applicants, current students and alumni Assist with the incoming BSRC applicants and track with excel Create, maintain and update students and patients files both paper and electronic Take minutes for faculty and advisory board meetings and distribute Maintain, organize and keep stocked office supplies and coffee needs Assist and troubleshoot with student registration Type and proofread correspondence and online forms Maintain compliance with HB2504, HB 1027, roster certifications and final grade submissions Submit and follow up on workorders for department Perform website design and maintenance Process travel requests and expense reports.
Process invoices and purchase orders for supplies and equipment Submit textbook requests.
Maintain Inventory of department asset items Records retention management Help plan departmental events (Orientation, Award night, Meetings and office celebrations) Help with student recruiting activities Submit course evaluations each semester Assist with supervision of student workers Other duties as assigned Additional Information to Applicants You must attach:
list of three references resume cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date 08/08/2023 Job Close Date (posting closes at midnight) 08/22/2023 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:
00AM Normal Work Hours End 5:
00PM Posting Notices Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State? Amazing health insurance:
various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off:
vacation, holidays, sick days and many more! Excellent work life balance resources:
mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities:
choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community:
join our many social networks offered on and off-campus Retirement peace of mind:
TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Qualifications:
Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Proficient in computer skills, Adobe and Microsoft Office Suite programs (excel, word, etc.
) Evidence of exceptional attention to detail Experience in customer service Ability to effectively communicate, verbally and in writing with patients, students, providers and university offices/staff Ability to work independently, and as part of a collaborative team in a fast-paced environment Experience of strong organizational, multi-tasking, and time-management skills Experience working with confidential/sensitive information.
Preferred Qualifications Experience working in a university setting.
Experience working at a clinic/doctor's office setting Experience with website/online programs Experience with Concur Travel.
Basic understanding of Banner, CourseLeaf CLSS, Marketplace and SAP Experience with Microsoft 365 programs such as Teams, SharePoint, OneDrive, etc.
Job Description Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
Job Duties Provide administrative support for the Master's in Respiratory Care Program and Sleep Lab Center.
Answer telephone inquiries for the sleep lab and MSRC programs; take messages, answer questions and refer/transfer calls to appropriate office.
Fax, duplication of materials, prepare outgoing mail, distribute incoming mail and ensure office is clean for students and visitors Staff office during business hours, 8-5 with an hour lunch Maintain calendar and monitor due dates of all assignments and projects Maintain schedule of classes, including managing instructor of record and notifying Chair of any small classes Maintain spreadsheets of applicants, current students and alumni Assist with the incoming BSRC applicants and track with excel Create, maintain and update students and patients files both paper and electronic Take minutes for faculty and advisory board meetings and distribute Maintain, organize and keep stocked office supplies and coffee needs Assist and troubleshoot with student registration Type and proofread correspondence and online forms Maintain compliance with HB2504, HB 1027, roster certifications and final grade submissions Submit and follow up on workorders for department Perform website design and maintenance Process travel requests and expense reports.
Process invoices and purchase orders for supplies and equipment Submit textbook requests.
Maintain Inventory of department asset items Records retention management Help plan departmental events (Orientation, Award night, Meetings and office celebrations) Help with student recruiting activities Submit course evaluations each semester Assist with supervision of student workers Other duties as assigned Additional Information to Applicants You must attach:
list of three references resume cover letter (must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).
Job Open Date 08/08/2023 Job Close Date (posting closes at midnight) 08/22/2023 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:
00AM Normal Work Hours End 5:
00PM Posting Notices Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State? Amazing health insurance:
various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off:
vacation, holidays, sick days and many more! Excellent work life balance resources:
mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities:
choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community:
join our many social networks offered on and off-campus Retirement peace of mind:
TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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